Gap Analysis Prompt

An AI prompt for identifying gaps between a current-state process and a desired future state, surfacing missing requirements, edge cases, and undocumented assumptions.

Syntax

business-analyst-ai

Act as a business analyst reviewing a process change.

Current state:
[describe current workflow or system]

Desired future state:
[describe proposed change]

Identify:
1. Process gaps (steps missing in the future state)
2. Data gaps (information needed but not available)
3. System gaps (integrations or capabilities not addressed)
4. Risk areas (where the change may break existing flows)

Example

business-analyst-ai

Current state: Invoices are manually emailed to clients as PDFs.

Desired future state: Invoices are auto-generated and sent from the platform when an order is marked complete.

Identify gaps:
1. Who approves invoices before sending?
2. What happens if the client email is missing?
3. How are invoice corrections handled?
4. What is the audit trail for sent invoices?