Pre-Conversation Preparation Prompt

A structured AI prompt for preparing for high-stakes HR conversations — performance discussions, terminations, conflict mediations, restructuring notifications. Generates anticipated emotional states, opening questions, and language to avoid.

Syntax

hr-and-ai

I have a challenging conversation tomorrow.

Employee: [role, tenure, context]
Topic: [what needs to be addressed]
My concern: [what I am worried about]
Background: [relevant history]

Help me prepare:
1. Anticipated emotional state
2. What they actually need (even if unstated)
3. Three opening questions that invite dialogue
4. Two likely difficult moments and navigation
5. Language to avoid
6. Closing that creates clarity on next steps

Example

hr-and-ai

I have a challenging conversation tomorrow.

Employee: Senior developer, 3 years, missed three deadlines this quarter
Topic: Performance concern and PIP initiation
My concern: They will become defensive and shut down
Background: Previously high performer, personal situation unknown

Help me prepare:
1. Anticipated emotional state — likely shame with defensive anger
2. What they actually need — to feel heard before any plan is introduced
3. Opening questions: "Walk me through what the last month has looked like for you" ...
4. Difficult moments: When they ask "am I being fired?" ...
5. Language to avoid: "You've been slipping," "I've noticed a pattern" ...
6. Close with: specific next meeting date and one clear action each party will take